What Is Event Management?
Mix (17 tools)
- License: 4 open source · 13 proprietary
- Hosting: 3 self-hosted · 13 SaaS · 1 both
Event management encompasses the planning, coordination, execution, and analysis of events – from small internal meetings to large-scale conferences and trade shows. Modern event management platforms provide end-to-end tools for the entire event lifecycle:
- Event planning – defining event goals, timelines, budgets, and logistics; selecting venues (physical or virtual); building event websites and landing pages
- Registration and ticketing – online registration forms, ticket types (free, paid, VIP), discount codes, waitlists, group registrations, and payment processing
- Virtual and hybrid events – browser-based video streaming, virtual stages, breakout sessions, live chat, Q&A, polls, and interactive features that extend in-person events to remote audiences
- Attendee management – attendee tracking, check-in (QR codes, badge scanning), name badge printing, attendee lists, communication (email campaigns, push notifications), and dietary/ accessibility tracking
- Venue coordination – floor plans, room assignments, AV requirements, catering management, vendor coordination, and on-site logistics
The event management market spans lightweight tools for simple registration (Eventbrite, Luma) to full enterprise platforms for complex multi-day conferences (Cvent, Bizzabo, Stova). The COVID-19 pandemic accelerated adoption of virtual event platforms (Hopin, vFairs, Airmeet), and the market has since converged on hybrid capabilities – supporting both in-person and virtual attendees simultaneously.
About this data & disclaimer
The information on these pages was researched by a combination of human review and large language models. This catalogue serves as a reference for the resources, applications, devices, deployment payloads, and other components that the ResorsIT platform integrates, deploys, and manages. To suggest an addition or correction, please contact us. Prepared by Rhodium Systems Inc., author of the ResorsIT platform — a unified IT operations management platform for IT teams and MSPs that integrates a curated suite of open-source, commercial, and SaaS applications into a single system with shared identity, single sign-on, access control, and a common audit trail. This information is compiled on a best-effort basis: it may be incomplete, contain errors, and become out of date as tools, vendors, licences, and features change. Use this catalogue only as a starting point for your own research, and independently verify and review any tool carefully against your own requirements before relying on it.
Comparison
SSO / OIDC Comparison
OIDC is the preferred SSO protocol.
| Tool | OIDC | SAML | LDAP | Authentik Notes |
|---|---|---|---|---|
| Eventyay | No | No | No | No SSO; email-based auth only |
| Open Event | No | No | No | No SSO; email-based auth only |
| Indico | Yes | Yes | Yes | Native OIDC via flask-multipass; also SAML, LDAP, Shibboleth |
| Pretix | Yes* | No | No | OIDC for attendees via pretix-oidc plugin |
| Cvent | No | Yes | Yes | SAML SSO for organizers; LDAP directory sync |
| Eventbrite | No | No | No | No SSO; social login (Google, Facebook) only |
| Bizzabo | No | Yes | No | SAML SSO for organizers; no attendee SSO |
| Hopin | No | Yes | No | SAML SSO via RingCentral admin; organizer access |
| Whova | No | No | No | No SSO; email-based attendee login |
| Swoogo | No | Yes | No | SAML SSO for organizer portal |
| Splash | No | Yes | No | SAML SSO for team members; Okta/Azure AD |
| Stova | No | Yes | Yes | SAML SSO for organizers; LDAP sync available |
| Hubilo | No | Yes | No | SAML SSO for organizer dashboard |
| vFairs | No | No | No | No SSO; email-based attendee auth |
| Airmeet | No | Yes | No | SAML SSO for organizer access |
| Eventzilla | No | No | No | No SSO; email-based auth only |
| Luma | No | No | No | No SSO; email and social login only |
* = requires specific configuration or plugin
Best SSO support: Indico (native OIDC + SAML + LDAP), Cvent (SAML + LDAP), Stova (SAML + LDAP)
No SSO: Eventyay, Open Event, Eventbrite, Whova, vFairs, Eventzilla, Luma (email auth only)
Note: Indico is the only platform in this evaluation with native OIDC support (via flask-multipass); Pretix offers attendee-facing OIDC through the pretix-oidc plugin. Among the commercial platforms, SAML is the standard SSO protocol for enterprise event platforms. Attendee-side SSO is rare since events typically serve external audiences who register with email.
Deployment Model
| Tool | License | Self-Hosted | Cloud/SaaS | Notes |
|---|---|---|---|---|
| Eventyay | GPL-3.0 | Yes (Docker) | Yes | FOSSASIA; Python/Flask |
| Open Event | GPL-3.0 | Yes (Docker) | Yes | FOSSASIA; Python/Flask |
| Indico | MIT | Yes (Docker) | No | CERN; Python/Flask/PostgreSQL |
| Pretix | Apache-2.0 | Yes (Docker) | Yes | rami.io; Python/Django; pretix Hosted |
| Cvent | Proprietary | No | Yes | Enterprise SaaS; market leader |
| Eventbrite | Proprietary | No | Yes | SaaS; consumer/SMB focused |
| Bizzabo | Proprietary | No | Yes | SaaS; mid-market to enterprise |
| Hopin | Proprietary | No | Yes | SaaS; acquired by RingCentral |
| Whova | Proprietary | No | Yes | SaaS; conference/expo focused |
| Swoogo | Proprietary | No | Yes | SaaS; mid-market enterprise |
| Splash | Proprietary | No | Yes | SaaS; brand-focused events |
| Stova | Proprietary | No | Yes | SaaS; formerly Aventri + MeetingPlay |
| Hubilo | Proprietary | No | Yes | SaaS; virtual/hybrid focused |
| vFairs | Proprietary | No | Yes | SaaS; virtual expo/job fairs |
| Airmeet | Proprietary | No | Yes | SaaS; virtual-first events |
| Eventzilla | Proprietary | No | Yes | SaaS; lightweight ticketing |
| Luma | Proprietary | No | Yes | SaaS; community events |
Core Event Features
| Tool | Registration | Ticketing | Virtual | Hybrid |
|---|---|---|---|---|
| Eventyay | Yes | Yes (free + paid) | Yes (Jitsi) | Limited |
| Open Event | Yes | Yes (free + paid) | No | No |
| Indico | Yes (advanced) | Yes (free + paid) | No | No |
| Pretix | Yes | Yes (all types) | No | No |
| Cvent | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Eventbrite | Yes | Yes (all types) | No | No |
| Bizzabo | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Hopin | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Whova | Yes | Yes (all types) | Yes (native) | Yes (native) |
| Swoogo | Yes (advanced) | Yes (all types) | Yes (integrations) | Yes (native) |
| Splash | Yes (branded) | Yes (all types) | Yes (integrations) | Yes (basic) |
| Stova | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Hubilo | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| vFairs | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Airmeet | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Eventzilla | Yes | Yes (all types) | No | No |
| Luma | Yes (simple) | Yes (free + paid) | No | No |
Best registration: Cvent (complex workflows, conditional logic, approval chains), Bizzabo (branded multi-step forms), Swoogo (flexible form builder)
No virtual/hybrid: Indico, Pretix, Eventbrite, Eventzilla, Luma (registration/ticketing only; pair with a video platform for virtual events)
Event Execution
| Tool | Agenda/Sessions | Speaker Mgmt | Networking | Mobile App |
|---|---|---|---|---|
| Eventyay | Yes | Yes (CfP) | No | No |
| Open Event | Yes | Yes (CfP) | No | Yes (Android) |
| Indico | Yes (multi-track) | Yes (CfP) | No | No |
| Pretix | No | No | No | Yes (check-in) |
| Cvent | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Eventbrite | No | No | No | Yes (basic) |
| Bizzabo | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Hopin | Yes (multi-track) | Yes | Yes (1:1 video) | Yes (PWA) |
| Whova | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Swoogo | Yes (multi-track) | Yes (portal) | Yes (integrations) | Yes (branded) |
| Splash | Yes (single-track) | No | No | No |
| Stova | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Hubilo | Yes (multi-track) | Yes | Yes (1:1 video) | Yes (branded) |
| vFairs | Yes (multi-track) | Yes | Yes (chat rooms) | Yes (branded) |
| Airmeet | Yes (multi-track) | Yes | Yes (lounge tables) | Yes (PWA) |
| Eventzilla | Yes (basic) | No | No | No |
| Luma | No | No | No | No |
Best execution: Cvent (full suite with speaker portals, networking AI, branded apps), Bizzabo (strong speaker + networking), Whova (award-winning mobile app)
Limited execution: Pretix, Eventbrite, Splash, Eventzilla, Luma (focused on registration/ ticketing, not event production)
Analytics & Integration
| Tool | Event Analytics | Attendee Data | CRM Integration | Marketing |
|---|---|---|---|---|
| Eventyay | Basic | CSV export | No native | No |
| Open Event | Basic | CSV export | No native | No |
| Indico | Basic | API export | No native | No |
| Pretix | Standard | CSV, API | No native | No |
| Cvent | Advanced | Real-time | SF, HubSpot, Marketo | Yes (campaigns) |
| Eventbrite | Standard | CSV, API | Salesforce, HubSpot | Yes (basic email) |
| Bizzabo | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Hopin | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| Whova | Standard | Real-time | Salesforce, HubSpot | No |
| Swoogo | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Splash | Standard | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Stova | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Hubilo | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| vFairs | Standard | CSV, API | Salesforce, HubSpot | No |
| Airmeet | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| Eventzilla | Basic | CSV | Mailchimp | Yes (basic email) |
| Luma | Basic | CSV | No native | No |
Best analytics: Cvent (ROI dashboards, cross-event benchmarking), Bizzabo (engagement scoring), Stova (advanced reporting suite)
Best CRM integration: Cvent, Bizzabo, Swoogo, Splash, Stova (native Salesforce + HubSpot + Marketo connectors)
API Capabilities
| Tool | API Type | Auth | Webhooks | SDKs |
|---|---|---|---|---|
| Eventyay | REST | Token | No | None official |
| Open Event | REST | JWT | No | Python |
| Indico | REST | API key / OAuth | No | None official |
| Pretix | REST | Token | Yes | None official |
| Cvent | REST v2 | OAuth2 | Yes | None official |
| Eventbrite | REST v3 | OAuth2 | Yes | Python, JS, Ruby |
| Bizzabo | REST | API key | Yes | None official |
| Hopin | REST | API key | Yes | None official |
| Whova | REST (limited) | API key | No | None official |
| Swoogo | REST | API key | Yes | None official |
| Splash | REST | API key | Yes | None official |
| Stova | REST | OAuth2 | Yes | None official |
| Hubilo | REST | API key | Yes | None official |
| vFairs | REST (limited) | API key | No | None official |
| Airmeet | REST | API key | Yes | None official |
| Eventzilla | REST | API key | Yes | None official |
| Luma | REST | API key | Yes | None official |
Best API: Eventbrite (mature REST v3, official SDKs, extensive documentation), Cvent (OAuth2, comprehensive endpoints)
Limited API: Whova, vFairs (basic read endpoints; limited automation capabilities)
Monitoring Integration
| Tool | Telegraf | Fluent Bit | Grafana | Notes |
|---|---|---|---|---|
| Eventyay | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Open Event | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Indico | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Pretix | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Cvent | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Eventbrite | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Bizzabo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Hopin | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Whova | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Swoogo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Splash | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Stova | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Hubilo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| vFairs | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Airmeet | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Eventzilla | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Luma | N/A | N/A | N/A | SaaS; no server-side monitoring |
Only the open-source self-hosted platforms (Eventyay, Open Event, Indico, and Pretix) support stack monitoring. For SaaS platforms, monitoring is limited to API health checks via Telegraf HTTP input and webhook event ingestion.
Pricing
| Tool | Free Tier | Pricing Model | Starting Price |
|---|---|---|---|
| Eventyay | Yes (self-hosted) | Free (OSS) | Free |
| Open Event | Yes (self-hosted) | Free (OSS) | Free |
| Indico | Yes (self-hosted) | Free (OSS) | Free |
| Pretix | Yes (self-hosted) | Free (OSS) or Hosted | Free; Hosted from EUR 0.50/ticket |
| Cvent | No | Per-event or annual | Contact sales (~$10K+/yr) |
| Eventbrite | Yes (free events) | Per-ticket fee | 3.7% + $1.79/ticket |
| Bizzabo | No | Annual subscription | Contact sales (~$15K+/yr) |
| Hopin | Yes (limited) | Per-event or annual | From $99/mo |
| Whova | No | Per-event | From $1,000/event |
| Swoogo | No | Annual subscription | Contact sales (~$8K+/yr) |
| Splash | No | Annual subscription | Contact sales |
| Stova | No | Annual subscription | Contact sales (~$15K+/yr) |
| Hubilo | No | Per-event or annual | Contact sales |
| vFairs | No | Per-event | From $5,000/event |
| Airmeet | Yes (limited) | Per-event or annual | From $167/mo |
| Eventzilla | Yes (free events) | Per-ticket fee | 1.9% + $0.99/ticket |
| Luma | Yes (free events) | Per-ticket fee | Free; Plus from $59/mo |
Tools
17 tools.
Airmeet
Airmeet is a virtual event and webinar platform designed around social networking and attendee interaction.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Bizzabo
Bizzabo positions itself as an Event Experience Operating System, providing a unified platform for managing in-person, virtual, and hybrid events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Cvent
Cvent is the market-leading enterprise event management platform, offering a comprehensive suite that covers the full event lifecycle from planning and marketing through registration, execution, and post-event analytics.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Eventbrite
Eventbrite is one of the most widely used event ticketing and registration platforms, serving millions of events annually across 180+ countries.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Eventyay
Eventyay is an open-source event management platform developed by the FOSSASIA community. It provides a comprehensive suite of tools for organizing events, managing registrations, selling tickets, and coordinating sessions and speakers.
License: GPL-3.0-only (OSS) · Kind: web · Deploy: direct, docker · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Forward-auth · Vaulted credential
Eventzilla
Eventzilla is a straightforward event registration and ticketing platform designed for simplicity and affordability.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Hopin (RingCentral Events)
Hopin, now branded as RingCentral Events following its acquisition by RingCentral in 2023, is a virtual and hybrid event platform that gained rapid adoption during the shift to remote events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Hubilo
Hubilo is a virtual and hybrid event platform that emphasizes attendee engagement through interactive features and gamification.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Indico
Indico is an open-source event management system developed by CERN for conferences and meetings, offering registration, abstract submission, peer review, timetables, and room booking, with native OIDC.
License: MIT (OSS) · Kind: web · Deploy: direct, docker · SSO: OIDC, SAML
ResorsIT usage: Web App with SSO
Access & Identity: Single sign-on · Directory / LDAP
Luma
Luma (formerly Luma Party, now often styled as lu.ma) is a modern event hosting platform designed for communities, creators, and organizations that value clean design and simplicity.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Open Event Server
Open Event Server is the backend API server that powers the FOSSASIA event management ecosystem. It provides a comprehensive REST API for managing events, sessions, speakers, sponsors, tickets, and attendees.
License: GPL-3.0-only (OSS) · Kind: web · Deploy: direct, docker · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Forward-auth · Vaulted credential
Pretix
Pretix is an open-source ticketing and event registration platform developed by rami.io GmbH, a German company. The platform focuses on ticket sales, attendee registration, and event check-in, serving both free and paid events.
License: Apache-2.0 (OSS) · Kind: web · Deploy: direct, docker, saas · SSO: OIDC
ResorsIT usage: Web App without SSO
Access & Identity: Single sign-on
Splash
Splash is an event marketing platform focused on brand-consistent experiences, offering template-driven event pages, registration management, and check-in for in- person, virtual, and hybrid events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Stova
Stova is an enterprise event management platform formed from the merger of Aventri, MeetingPlay, and Eventcore.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Swoogo
Swoogo is a flexible event marketing platform designed for corporate event teams and marketing organizations.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
vFairs
vFairs is a virtual event platform specializing in immersive 3D virtual environments for conferences, trade shows, job fairs, and expos.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
Whova
Whova is an event management platform recognized for its award-winning mobile event app, which has consistently been top-rated on both iOS and Android app stores.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
ResorsIT usage: Web App without SSO
Access & Identity: Vaulted credential
