License & Deployment Mix: 17 tools – 4 OSS, 14 SaaS. (OSS and SaaS counts can overlap when an open-source tool also offers a vendor-hosted edition.)
What Is Event Management?
Event management encompasses the planning, coordination, execution, and analysis of events – from small internal meetings to large-scale conferences and trade shows. Modern event management platforms provide end-to-end tools for the entire event lifecycle:
- Event planning – defining event goals, timelines, budgets, and logistics; selecting venues (physical or virtual); building event websites and landing pages
- Registration and ticketing – online registration forms, ticket types (free, paid, VIP), discount codes, waitlists, group registrations, and payment processing
- Virtual and hybrid events – browser-based video streaming, virtual stages, breakout sessions, live chat, Q&A, polls, and interactive features that extend in-person events to remote audiences
- Attendee management – attendee tracking, check-in (QR codes, badge scanning), name badge printing, attendee lists, communication (email campaigns, push notifications), and dietary/ accessibility tracking
- Venue coordination – floor plans, room assignments, AV requirements, catering management, vendor coordination, and on-site logistics
The event management market spans lightweight tools for simple registration (Eventbrite, Luma) to full enterprise platforms for complex multi-day conferences (Cvent, Bizzabo, Stova). The COVID-19 pandemic accelerated adoption of virtual event platforms (Hopin, vFairs, Airmeet), and the market has since converged on hybrid capabilities – supporting both in-person and virtual attendees simultaneously.
The information on these pages was researched by a combination of human review and large language models. To suggest an addition or correction, please contact us. Prepared by Rhodium Systems Inc., author of the ResorsIT platform — a unified IT operations management platform for IT teams and MSPs that integrates a curated suite of open-source, commercial, and SaaS applications into a single system with shared identity, single sign-on, access control, and a common audit trail. Use this catalogue only as a starting point for your own research, and review any tool carefully against your own requirements before relying on it. Catalogue data version 2026.197.
Comparison
SSO / OIDC Comparison
OIDC is the preferred SSO protocol.
| Tool | OIDC | SAML | LDAP | Authentik Notes |
|---|---|---|---|---|
| Eventyay | No | No | No | No SSO; email-based auth only |
| Open Event | No | No | No | No SSO; email-based auth only |
| Cvent | No | Yes | Yes | SAML SSO for organizers; LDAP directory sync |
| Eventbrite | No | No | No | No SSO; social login (Google, Facebook) only |
| Bizzabo | No | Yes | No | SAML SSO for organizers; no attendee SSO |
| Hopin | No | Yes | No | SAML SSO via RingCentral admin; organizer access |
| Whova | No | No | No | No SSO; email-based attendee login |
| Swoogo | No | Yes | No | SAML SSO for organizer portal |
| Splash | No | Yes | No | SAML SSO for team members; Okta/Azure AD |
| Stova | No | Yes | Yes | SAML SSO for organizers; LDAP sync available |
| Hubilo | No | Yes | No | SAML SSO for organizer dashboard |
| vFairs | No | No | No | No SSO; email-based attendee auth |
| Airmeet | No | Yes | No | SAML SSO for organizer access |
| Eventzilla | No | No | No | No SSO; email-based auth only |
| Luma | No | No | No | No SSO; email and social login only |
* = requires specific configuration or plugin
Best SSO support: Cvent (SAML + LDAP), Stova (SAML + LDAP)
No SSO: Eventyay, Open Event, Eventbrite, Whova, vFairs, Eventzilla, Luma (email auth only)
Note: No event management platform in this evaluation supports native OIDC. SAML is the standard SSO protocol for enterprise event platforms. Attendee-side SSO is rare since events typically serve external audiences who register with email.
Deployment Model
| Tool | License | Self-Hosted | Cloud/SaaS | Notes |
|---|---|---|---|---|
| Eventyay | GPL-3.0 | Yes (Docker) | Yes | FOSSASIA; Python/Flask |
| Open Event | GPL-3.0 | Yes (Docker) | Yes | FOSSASIA; Python/Flask |
| Cvent | Proprietary | No | Yes | Enterprise SaaS; market leader |
| Eventbrite | Proprietary | No | Yes | SaaS; consumer/SMB focused |
| Bizzabo | Proprietary | No | Yes | SaaS; mid-market to enterprise |
| Hopin | Proprietary | No | Yes | SaaS; acquired by RingCentral |
| Whova | Proprietary | No | Yes | SaaS; conference/expo focused |
| Swoogo | Proprietary | No | Yes | SaaS; mid-market enterprise |
| Splash | Proprietary | No | Yes | SaaS; brand-focused events |
| Stova | Proprietary | No | Yes | SaaS; formerly Aventri + MeetingPlay |
| Hubilo | Proprietary | No | Yes | SaaS; virtual/hybrid focused |
| vFairs | Proprietary | No | Yes | SaaS; virtual expo/job fairs |
| Airmeet | Proprietary | No | Yes | SaaS; virtual-first events |
| Eventzilla | Proprietary | No | Yes | SaaS; lightweight ticketing |
| Luma | Proprietary | No | Yes | SaaS; community events |
Core Event Features
| Tool | Registration | Ticketing | Virtual | Hybrid |
|---|---|---|---|---|
| Eventyay | Yes | Yes (free + paid) | Yes (Jitsi) | Limited |
| Open Event | Yes | Yes (free + paid) | No | No |
| Cvent | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Eventbrite | Yes | Yes (all types) | No | No |
| Bizzabo | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Hopin | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Whova | Yes | Yes (all types) | Yes (native) | Yes (native) |
| Swoogo | Yes (advanced) | Yes (all types) | Yes (integrations) | Yes (native) |
| Splash | Yes (branded) | Yes (all types) | Yes (integrations) | Yes (basic) |
| Stova | Yes (advanced) | Yes (all types) | Yes (native) | Yes (strong) |
| Hubilo | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| vFairs | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Airmeet | Yes | Yes (free + paid) | Yes (native) | Yes (native) |
| Eventzilla | Yes | Yes (all types) | No | No |
| Luma | Yes (simple) | Yes (free + paid) | No | No |
Best registration: Cvent (complex workflows, conditional logic, approval chains), Bizzabo (branded multi-step forms), Swoogo (flexible form builder)
No virtual/hybrid: Eventbrite, Eventzilla, Luma (registration/ticketing only; pair with a video platform for virtual events)
Event Execution
| Tool | Agenda/Sessions | Speaker Mgmt | Networking | Mobile App |
|---|---|---|---|---|
| Eventyay | Yes | Yes (CfP) | No | No |
| Open Event | Yes | Yes (CfP) | No | Yes (Android) |
| Cvent | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Eventbrite | No | No | No | Yes (basic) |
| Bizzabo | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Hopin | Yes (multi-track) | Yes | Yes (1:1 video) | Yes (PWA) |
| Whova | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Swoogo | Yes (multi-track) | Yes (portal) | Yes (integrations) | Yes (branded) |
| Splash | Yes (single-track) | No | No | No |
| Stova | Yes (multi-track) | Yes (portal) | Yes (matchmaking) | Yes (branded) |
| Hubilo | Yes (multi-track) | Yes | Yes (1:1 video) | Yes (branded) |
| vFairs | Yes (multi-track) | Yes | Yes (chat rooms) | Yes (branded) |
| Airmeet | Yes (multi-track) | Yes | Yes (lounge tables) | Yes (PWA) |
| Eventzilla | Yes (basic) | No | No | No |
| Luma | No | No | No | No |
Best execution: Cvent (full suite with speaker portals, networking AI, branded apps), Bizzabo (strong speaker + networking), Whova (award-winning mobile app)
Limited execution: Eventbrite, Splash, Eventzilla, Luma (focused on registration, not event production)
Analytics & Integration
| Tool | Event Analytics | Attendee Data | CRM Integration | Marketing |
|---|---|---|---|---|
| Eventyay | Basic | CSV export | No native | No |
| Open Event | Basic | CSV export | No native | No |
| Cvent | Advanced | Real-time | SF, HubSpot, Marketo | Yes (campaigns) |
| Eventbrite | Standard | CSV, API | Salesforce, HubSpot | Yes (basic email) |
| Bizzabo | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Hopin | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| Whova | Standard | Real-time | Salesforce, HubSpot | No |
| Swoogo | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Splash | Standard | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Stova | Advanced | Real-time | Salesforce, HubSpot, Marketo | Yes (campaigns) |
| Hubilo | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| vFairs | Standard | CSV, API | Salesforce, HubSpot | No |
| Airmeet | Standard | CSV, API | Salesforce, HubSpot | Yes (basic) |
| Eventzilla | Basic | CSV | Mailchimp | Yes (basic email) |
| Luma | Basic | CSV | No native | No |
Best analytics: Cvent (ROI dashboards, cross-event benchmarking), Bizzabo (engagement scoring), Stova (advanced reporting suite)
Best CRM integration: Cvent, Bizzabo, Swoogo, Splash, Stova (native Salesforce + HubSpot + Marketo connectors)
API Capabilities
| Tool | API Type | Auth | Webhooks | SDKs |
|---|---|---|---|---|
| Eventyay | REST | Token | No | None official |
| Open Event | REST | JWT | No | Python |
| Cvent | REST v2 | OAuth2 | Yes | None official |
| Eventbrite | REST v3 | OAuth2 | Yes | Python, JS, Ruby |
| Bizzabo | REST | API key | Yes | None official |
| Hopin | REST | API key | Yes | None official |
| Whova | REST (limited) | API key | No | None official |
| Swoogo | REST | API key | Yes | None official |
| Splash | REST | API key | Yes | None official |
| Stova | REST | OAuth2 | Yes | None official |
| Hubilo | REST | API key | Yes | None official |
| vFairs | REST (limited) | API key | No | None official |
| Airmeet | REST | API key | Yes | None official |
| Eventzilla | REST | API key | Yes | None official |
| Luma | REST | API key | Yes | None official |
Best API: Eventbrite (mature REST v3, official SDKs, extensive documentation), Cvent (OAuth2, comprehensive endpoints)
Limited API: Whova, vFairs (basic read endpoints; limited automation capabilities)
Monitoring Integration
| Tool | Telegraf | Fluent Bit | Grafana | Notes |
|---|---|---|---|---|
| Eventyay | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Open Event | Yes (HTTP, PG) | Yes (app logs) | Yes | Self-hosted; full monitoring |
| Cvent | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Eventbrite | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Bizzabo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Hopin | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Whova | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Swoogo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Splash | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Stova | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Hubilo | N/A | N/A | N/A | SaaS; no server-side monitoring |
| vFairs | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Airmeet | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Eventzilla | N/A | N/A | N/A | SaaS; no server-side monitoring |
| Luma | N/A | N/A | N/A | SaaS; no server-side monitoring |
Only the two open-source self-hosted platforms (Eventyay and Open Event) support stack monitoring. For SaaS platforms, monitoring is limited to API health checks via Telegraf HTTP input and webhook event ingestion.
Pricing
| Tool | Free Tier | Pricing Model | Starting Price |
|---|---|---|---|
| Eventyay | Yes (self-hosted) | Free (OSS) | Free |
| Open Event | Yes (self-hosted) | Free (OSS) | Free |
| Cvent | No | Per-event or annual | Contact sales (~$10K+/yr) |
| Eventbrite | Yes (free events) | Per-ticket fee | 3.7% + $1.79/ticket |
| Bizzabo | No | Annual subscription | Contact sales (~$15K+/yr) |
| Hopin | Yes (limited) | Per-event or annual | From $99/mo |
| Whova | No | Per-event | From $1,000/event |
| Swoogo | No | Annual subscription | Contact sales (~$8K+/yr) |
| Splash | No | Annual subscription | Contact sales |
| Stova | No | Annual subscription | Contact sales (~$15K+/yr) |
| Hubilo | No | Per-event or annual | Contact sales |
| vFairs | No | Per-event | From $5,000/event |
| Airmeet | Yes (limited) | Per-event or annual | From $167/mo |
| Eventzilla | Yes (free events) | Per-ticket fee | 1.9% + $0.99/ticket |
| Luma | Yes (free events) | Per-ticket fee | Free; Plus from $59/mo |
Tools
17 tools.
Airmeet
Airmeet is a virtual event and webinar platform designed around social networking and attendee interaction.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Bizzabo
Bizzabo positions itself as an Event Experience Operating System, providing a unified platform for managing in-person, virtual, and hybrid events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Cvent
Cvent is the market-leading enterprise event management platform, offering a comprehensive suite that covers the full event lifecycle from planning and marketing through registration, execution, and post-event analytics.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Eventbrite
Eventbrite is one of the most widely used event ticketing and registration platforms, serving millions of events annually across 180+ countries.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Eventyay
Eventyay is an open-source event management platform developed by the FOSSASIA community. It provides a comprehensive suite of tools for organizing events, managing registrations, selling tickets, and coordinating sessions and speakers.
License: GPL-3.0-only (OSS) · Kind: web · Deploy: native, docker · SSO: none
Eventzilla
Eventzilla is a straightforward event registration and ticketing platform designed for simplicity and affordability.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Hopin (RingCentral Events)
Hopin, now branded as RingCentral Events following its acquisition by RingCentral in 2023, is a virtual and hybrid event platform that gained rapid adoption during the shift to remote events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Hubilo
Hubilo is a virtual and hybrid event platform that emphasizes attendee engagement through interactive features and gamification.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Indico
Indico is an open-source event management system developed by CERN for conferences and meetings, offering registration, abstract submission, peer review, timetables, and room booking, with native OIDC.
License: MIT (OSS) · Kind: web · Deploy: native, docker · SSO: OIDC
Luma
Luma (formerly Luma Party, now often styled as lu.ma) is a modern event hosting platform designed for communities, creators, and organizations that value clean design and simplicity.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Open Event Server
Open Event Server is the backend API server that powers the FOSSASIA event management ecosystem. It provides a comprehensive REST API for managing events, sessions, speakers, sponsors, tickets, and attendees.
License: GPL-3.0-only (OSS) · Kind: web · Deploy: native, docker · SSO: none
Pretix
Pretix is an open-source ticketing and event registration platform developed by rami.io GmbH, a German company. The platform focuses on ticket sales, attendee registration, and event check-in, serving both free and paid events.
License: Apache-2.0 (OSS) · Kind: web · Deploy: native, docker, saas · SSO: none
Splash
Splash is an event marketing platform focused on brand-consistent experiences, offering template-driven event pages, registration management, and check-in for in- person, virtual, and hybrid events.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Stova
Stova is an enterprise event management platform formed from the merger of Aventri, MeetingPlay, and Eventcore.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Swoogo
Swoogo is a flexible event marketing platform designed for corporate event teams and marketing organizations.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
vFairs
vFairs is a virtual event platform specializing in immersive 3D virtual environments for conferences, trade shows, job fairs, and expos.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Whova
Whova is an event management platform recognized for its award-winning mobile event app, which has consistently been top-rated on both iOS and Android app stores.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
