License & Deployment Mix: 14 tools – 0 OSS, 14 SaaS. (OSS and SaaS counts can overlap when an open-source tool also offers a vendor-hosted edition.)
Note: No production OSS – entirely proprietary SaaS.
What Is Visitor Management?
Visitor management systems (VMS) are digital platforms that register, track, and manage visitors to physical locations – replacing paper sign-in sheets with automated workflows for check-in, identification, host notification, and compliance documentation. Modern VMS solutions run on tablets or kiosks in building lobbies and integrate with access control, calendars, and security systems.
Visitor management platforms digitize the entire visitor lifecycle:
- Pre-registration – hosts pre-register expected visitors with arrival details, purpose, and required documents; visitors receive email or SMS invitations with QR codes, directions, and parking information before arrival
- Self-service check-in – visitors check in at lobby kiosks or tablets by scanning QR codes, typing their name, or using facial recognition; the system captures photos, collects signatures, and prints badges without receptionist involvement
- Badge printing – instant visitor badges with photo, name, host, date, and expiration time; color-coded badges by visitor type (guest, contractor, delivery, VIP); badge expiration for security enforcement
- Host notifications – automatic SMS, email, Slack, or Teams notifications to the host when their visitor arrives; some systems support two-way communication so hosts can send messages to visitors in the lobby
- Visitor photos – tablet camera captures visitor photos during check-in for badge printing and security records; some platforms support facial recognition for returning visitors
- NDA / legal document signing – visitors sign NDAs, safety waivers, acceptable use policies, or other legal documents on the tablet screen during check-in; signed documents stored electronically with audit trails
- Watchlists and screening – screen visitors against internal blocklists, sex offender registries (for schools), or custom watchlists; alert security when a flagged individual attempts check-in
- Evacuation lists – real-time list of all checked-in visitors for emergency evacuation headcounts; accessible from mobile devices by safety wardens; automatic notification to visitors during emergencies
- Delivery management – log package and food deliveries with recipient notification; track delivery status and pickup confirmation
Without visitor management software, organizations rely on paper sign-in sheets that are illegible, unsearchable, lack photo identification, cannot trigger host notifications, and provide no real-time evacuation data. Paper logs also expose previous visitors’ personal information to subsequent sign-ins, creating privacy concerns under GDPR and similar regulations.
The information on these pages was researched by a combination of human review and large language models. To suggest an addition or correction, please contact us. Prepared by Rhodium Systems Inc., author of the ResorsIT platform — a unified IT operations management platform for IT teams and MSPs that integrates a curated suite of open-source, commercial, and SaaS applications into a single system with shared identity, single sign-on, access control, and a common audit trail. Use this catalogue only as a starting point for your own research, and review any tool carefully against your own requirements before relying on it. Catalogue data version 2026.197.
Comparison
This evaluation identifies tools for visitor registration, kiosk check-in, and compliance tracking, and compares their capabilities.
SSO / OIDC (Authentik)
OIDC is the preferred SSO protocol. The table below notes fit with Authentik as the identity provider.
| Tool | Admin OIDC | Admin SAML | User SSO | Notes |
|---|---|---|---|---|
| Envoy Visitors | No | Yes | Yes | SAML SSO on enterprise plan; no OIDC |
| SwipedOn | No | Yes | Yes | SAML on business plan; no OIDC |
| Proxyclick | Yes | Yes | Yes | OIDC and SAML via Condeco platform |
| iLobby | No | Yes | Yes | SAML SSO; no native OIDC |
| Greetly | No | No | No | No SSO; local auth and social login only |
| Traction Guest | Yes | Yes | Yes | Native OIDC and SAML; Authentik as IdP |
| WhosOnLocation | No | Yes | Yes | SAML SSO; no native OIDC |
| Sine | No | Yes | Yes | SAML on enterprise plan; no OIDC |
| Teamgo | No | No | No | No SSO; local authentication only |
| Vizito | No | No | No | No SSO; local authentication only |
| The Receptionist | No | Yes | Yes | SAML SSO on premium plan; no OIDC |
| HID Visitor Manager | Yes | Yes | Yes | OIDC and SAML via HID platform; Authentik as IdP |
| Raptor | No | Yes | Yes | SAML SSO; no native OIDC |
| Sign In App | No | Yes | Yes | SAML SSO on premium plan; no OIDC |
Best SSO support: Proxyclick (OIDC, SAML), Traction Guest (OIDC, SAML), HID Visitor Manager (OIDC, SAML)
No SSO: Greetly, Teamgo, Vizito
Deployment Model
| Tool | Self-Hosted | SaaS | Hybrid | Notes |
|---|---|---|---|---|
| Envoy Visitors | No | Yes | No | SaaS only; iPad kiosk app |
| SwipedOn | No | Yes | No | SaaS only; iPad/Android kiosk |
| Proxyclick | No | Yes | No | SaaS only; iPad/Android kiosk |
| iLobby | No | Yes | No | SaaS only; proprietary kiosk hardware |
| Greetly | No | Yes | No | SaaS only; iPad kiosk app |
| Traction Guest | No | Yes | No | SaaS only; iPad/Android kiosk |
| WhosOnLocation | No | Yes | No | SaaS only; iPad/Android/web kiosk |
| Sine | No | Yes | No | SaaS only; iPad/Android kiosk |
| Teamgo | No | Yes | No | SaaS only; iPad kiosk app |
| Vizito | No | Yes | No | SaaS only; iPad/Android kiosk |
| The Receptionist | No | Yes | No | SaaS only; iPad kiosk app |
| HID Visitor Manager | Yes | Yes | Yes | On-prem or cloud; enterprise deployment |
| Raptor | No | Yes | No | SaaS only; web-based kiosk |
| Sign In App | No | Yes | No | SaaS only; iPad/Android kiosk |
Self-hosted options: HID Visitor Manager (on-premises deployment with enterprise licensing)
SaaS only: All others (cloud-hosted with tablet kiosk apps)
Core Visitor Features
| Tool | Pre-Reg | Kiosk Check-In | Badge Print | Host Notify |
|---|---|---|---|---|
| Envoy Visitors | Yes | Yes (iPad) | Yes | Yes (Slack, email, SMS) |
| SwipedOn | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS, app) |
| Proxyclick | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS, Slack, Teams) |
| iLobby | Yes | Yes (proprietary) | Yes | Yes (email, SMS, app) |
| Greetly | Yes | Yes (iPad) | Yes | Yes (email, SMS, call) |
| Traction Guest | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS, Slack, Teams) |
| WhosOnLocation | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS, app) |
| Sine | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS) |
| Teamgo | Yes | Yes (iPad) | Yes | Yes (email, SMS, Slack) |
| Vizito | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS) |
| The Receptionist | Yes | Yes (iPad) | Yes | Yes (email, SMS, Slack) |
| HID Visitor Manager | Yes | Yes (web/tablet) | Yes | Yes (email, SMS) |
| Raptor | Yes | Yes (web) | Yes | Yes (email) |
| Sign In App | Yes | Yes (iPad/Android) | Yes | Yes (email, SMS, Slack, Teams) |
All evaluated tools support core visitor features (pre-registration, kiosk check-in, badge printing, host notification). Differentiation comes from notification channels, kiosk device support, and badge customization options.
Security & Compliance Features
| Tool | Photo Capture | NDA Signing | Watchlist | Evacuation |
|---|---|---|---|---|
| Envoy Visitors | Yes | Yes | Yes (internal) | Yes |
| SwipedOn | Yes | Yes | No | Yes |
| Proxyclick | Yes | Yes | Yes (internal + gov) | Yes |
| iLobby | Yes | Yes | Yes (internal + gov) | Yes |
| Greetly | Yes | Yes | No | Yes |
| Traction Guest | Yes | Yes | Yes (internal + gov) | Yes |
| WhosOnLocation | Yes | Yes | Yes (internal) | Yes |
| Sine | Yes | Yes | Yes (internal) | Yes |
| Teamgo | Yes | Yes | No | Yes |
| Vizito | Yes | Yes | No | Yes |
| The Receptionist | Yes | Yes | No | Yes |
| HID Visitor Manager | Yes | Yes | Yes (internal + gov) | Yes |
| Raptor | Yes | Yes | Yes (sex offender) | Yes |
| Sign In App | Yes | Yes | Yes (internal) | Yes |
Best watchlist/screening: Proxyclick, iLobby, Traction Guest, HID Visitor Manager (internal blocklists + government database screening)
Education-specific screening: Raptor (sex offender registry screening for K-12)
No watchlist: SwipedOn, Greetly, Teamgo, Vizito, The Receptionist
Advanced Features
| Tool | Multi-Location | Delivery Mgmt | Contractor Mgmt | Analytics |
|---|---|---|---|---|
| Envoy Visitors | Yes | Yes | Basic | Yes |
| SwipedOn | Yes | No | Basic | Yes |
| Proxyclick | Yes | Yes | Yes | Yes |
| iLobby | Yes | Yes | Yes | Yes |
| Greetly | Yes | No | Basic | Basic |
| Traction Guest | Yes | Yes | Yes | Yes |
| WhosOnLocation | Yes | Yes | Yes | Yes |
| Sine | Yes | Yes | Yes | Yes |
| Teamgo | Yes | No | Basic | Yes |
| Vizito | Yes | No | Basic | Basic |
| The Receptionist | Yes | Yes | Basic | Yes |
| HID Visitor Manager | Yes | Yes | Yes | Yes |
| Raptor | Yes | No | No | Yes |
| Sign In App | Yes | Yes | Yes | Yes |
Strongest contractor management: Proxyclick, iLobby, Traction Guest, WhosOnLocation, Sine, HID Visitor Manager, Sign In App (certification tracking, induction, recurring profiles)
No delivery management: SwipedOn, Greetly, Teamgo, Vizito, Raptor
API Capabilities
| Tool | API Type | Auth | Webhooks | SDKs |
|---|---|---|---|---|
| Envoy Visitors | REST | OAuth2 | Yes | JS (official) |
| SwipedOn | REST | API key | Yes | None official |
| Proxyclick | REST | OAuth2, API key | Yes | None official |
| iLobby | REST | API key | Yes | None official |
| Greetly | REST (limited) | API key | No | None |
| Traction Guest | REST | OAuth2, API key | Yes | None official |
| WhosOnLocation | REST | API key | Yes | None official |
| Sine | REST | API key, OAuth2 | Yes | None official |
| Teamgo | REST (limited) | API key | No | None |
| Vizito | REST (limited) | API key | No | None |
| The Receptionist | REST | API key | Yes | None official |
| HID Visitor Manager | REST | OAuth2, API key | Yes | Java, .NET |
| Raptor | REST | API key | Yes | None official |
| Sign In App | REST | API key | Yes | None official |
Best API ecosystem: Envoy Visitors (OAuth2, webhooks, official SDK), HID Visitor Manager (OAuth2, SDKs, enterprise integration)
Limited API: Greetly, Teamgo, Vizito (minimal endpoints, no webhooks)
Monitoring Integration
Telegraf, Fluent Bit, and Grafana are a common monitoring stack. This table evaluates each tool’s compatibility.
| Tool | Telegraf | Fluent Bit | Grafana | Notes |
|---|---|---|---|---|
| Envoy Visitors | API polling | Webhook logs | Dashboard | REST API and webhooks for metrics |
| SwipedOn | API polling | No | Dashboard | REST API polling; limited log export |
| Proxyclick | API polling | Webhook logs | Dashboard | REST API and webhooks for metrics |
| iLobby | API polling | Webhook logs | Dashboard | REST API for metrics; webhook events |
| Greetly | No | No | No | Limited API; no metrics endpoint |
| Traction Guest | API polling | Webhook logs | Dashboard | REST API and webhooks for metrics |
| WhosOnLocation | API polling | Webhook logs | Dashboard | REST API for metrics; event export |
| Sine | API polling | Webhook logs | Dashboard | REST API for metrics; webhook events |
| Teamgo | API polling | No | Dashboard | Limited API; basic polling only |
| Vizito | No | No | No | Limited API; no metrics endpoint |
| The Receptionist | API polling | Webhook logs | Dashboard | REST API for metrics; webhook events |
| HID Visitor Manager | Yes (JMX) | Yes (app logs) | Yes | Self-hosted: JMX metrics + log files |
| Raptor | API polling | Webhook logs | Dashboard | REST API for metrics; event webhooks |
| Sign In App | API polling | Webhook logs | Dashboard | REST API for metrics; webhook events |
Best monitoring: HID Visitor Manager (self-hosted Java; native JMX + log files)
Good monitoring (API + webhooks): Envoy Visitors, Proxyclick, Traction Guest, WhosOnLocation, Sine, The Receptionist, Sign In App
No monitoring path: Greetly, Vizito (limited API, no webhooks)
Pricing
All visitor management platforms are commercial SaaS (except HID Visitor Manager which offers on-premises licensing).
| Tool | Free Tier | Entry Price | Mid Tier | Enterprise | Notes |
|---|---|---|---|---|---|
| Envoy Visitors | No | ~$99/location/mo | ~$199/location/mo | Custom | Per-location pricing |
| SwipedOn | No | ~$49/location/mo | ~$99/location/mo | Custom | Per-location pricing |
| Proxyclick | No | Custom | Custom | Custom | Per-location; contact sales |
| iLobby | No | Custom | Custom | Custom | Per-location + hardware; contact sales |
| Greetly | No | ~$79/location/mo | ~$149/location/mo | Custom | Per-location pricing |
| Traction Guest | No | Custom | Custom | Custom | Per-location; enterprise focus |
| WhosOnLocation | No | ~$49/location/mo | ~$99/location/mo | Custom | Per-location pricing |
| Sine | No | ~$49/location/mo | ~$99/location/mo | Custom | Per-location pricing |
| Teamgo | Yes (limited) | ~$29/location/mo | ~$79/location/mo | Custom | Per-location; free tier for 1 location |
| Vizito | Yes (limited) | ~$39/location/mo | ~$79/location/mo | Custom | Per-location; free trial |
| The Receptionist | No | ~$59/location/mo | ~$99/location/mo | Custom | Per-location pricing |
| HID Visitor Manager | No | Custom | Custom | Custom | Enterprise licensing; contact sales |
| Raptor | No | Custom | Custom | Custom | Per-school pricing; education focus |
| Sign In App | Yes (limited) | ~$36/location/mo | ~$56/location/mo | Custom | Per-location; free tier available |
Most affordable: Teamgo ($29/location/mo), Sign In App ($36/location/mo), Vizito (~$39/location/mo)
Enterprise pricing (custom quotes only): Proxyclick, iLobby, Traction Guest, HID Visitor Manager, Raptor
Tools
14 tools.
Envoy Visitors
Envoy Visitors is the market-leading visitor management platform, widely adopted by tech companies, enterprise offices, and coworking spaces.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Greetly
Greetly is a customizable, affordable visitor management platform designed for small to mid-market businesses.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
HID Visitor Manager
HID Visitor Manager (formerly EasyLobby) is an enterprise visitor management platform from HID Global, a leading physical access control and identity management company.
License: Proprietary (proprietary) · Kind: web · Deploy: native, saas · SSO: OIDC
iLobby
iLobby is a Canadian enterprise visitor management platform focused on compliance-heavy industries including defense, manufacturing, pharmaceuticals, and government facilities.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Proxyclick (Condeco)
Proxyclick is an enterprise visitor management platform now part of the Condeco workplace management suite.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: OIDC
Raptor Visitor Management
Raptor Visitor Management (Raptor Technologies) is a US-based visitor management platform designed specifically for K-12 schools, school districts, and educational institutions.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Sign In App
Sign In App is a UK-based visitor management platform designed for offices, schools, and organizations that need visitor and employee sign-in with a focus on GDPR compliance and data privacy.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Sine
Sine is an Australian visitor and contractor management platform focused on site safety, contractor compliance, and multi-site management.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
SwipedOn
SwipedOn is a New Zealand-based visitor management SaaS offering tablet kiosk check- in, pre-registration, badge printing, host notifications, employee sign-in, and evacuation lists.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Teamgo
Teamgo is an Australian SaaS visitor management platform offering iPad kiosk check- in, pre-registration, badge printing, host notifications, and employee sign-in for small to mid-market offices.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
The Receptionist
The Receptionist (formerly The Receptionist for iPad) is a US-based visitor management platform designed for offices, coworking spaces, and professional services firms.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
Traction Guest
Traction Guest is a Canadian enterprise visitor management platform designed for organizations with complex compliance, security, and multi-location requirements.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: OIDC
Vizito
Vizito is a Belgian visitor management platform designed for European organizations with a focus on multilingual support and GDPR compliance.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
WhosOnLocation
WhosOnLocation is a New Zealand-based visitor and people management platform with a strong focus on workplace safety, emergency evacuation, and compliance.
License: Proprietary (proprietary) · Kind: web · Deploy: saas · SSO: none
